Control documents
Manage documents centrally, track versions, and organize approvals and read confirmations.
ISO 9001 Quality Management Software
Quality management software for real control over QM.No Excel. No chaos.
Clear structures, connected information and defined responsibilities - quality management software for companies that want a real management system.
More than 300 companies already trust qmBase
Companies that already trust qmBase
The challenge
Quality management across files, folders and Excel.
Documents, processes and actions are often managed in isolation across separate files, spreadsheets and countless folders. Information is hard to find, responsibilities are unclear and connections are difficult to trace.
The solution
What does quality management software do?
Quality management software helps companies organize documents, processes, audits, risks and actions centrally. It establishes clear responsibilities, makes connections visible and supports continuous improvement.
SearchCtrl + K
MM
Order processing.bpmn
JBJulia Becker1.0.2Sept. 11, 2026
The most important tasks of quality management software
Manage processes
Map processes digitally, assign responsibilities, and make interfaces transparent.
Manage risks
Record and assess risks and opportunities systematically, and link them to suitable actions.
Conduct audits
Plan internal and external audits, document findings, and derive actions from them.
Implement improvements
Process nonconformities and complaints systematically, track actions, and verify their effectiveness.
What good quality management is built on
Structure. Connections. People.
Good quality management software is more than a central document repository.It creates clear structures, connects related information and actively involves the right people in quality management.
01 Structure
Modular apps. Connected by shared structures.
Documents, audits, actions and complaints each have their place in dedicated apps. Shared tags create order and make information easy to find across app boundaries.
Structure creates order.
New
Document management
Order processing
JBJulia Becker1.0.2
Projects & actions
Status
Open
Owner
Julia Becker
Due
Oct. 31
Update inspection instruction
Audit management
Status
Planned
Owner
Felix Brandt
Date
Oct. 15
Internal development audit
Audit checklist
02 Connections
Information that works together.
Documents, actions, audits and risks do not sit next to each other in isolation. In qmBase, related information can be linked directly, so connections stay visible and traceable.
Connections create understanding.
Status
Open→✓
Owner
MMMark Miller
Internal Audit Production #7
Description
The internal production audit checks whether defined manufacturing processes are followed, documented and implemented effectively.
Linked actions
| Title | Owner | Due |
|---|---|---|
| Update work instruction for quality inspection | JBJulia Becker | 11/18/2026 |
| Train machine operators | CFClaudia Frank | 11/18/2026 |
03 People
Quality management that reaches the right people.
Documents, actions and training reach the people they are relevant to. Clear responsibilities, suitable access rights and automatic notifications help everyone stay involved.
People make the system effective.
Good morning, Martin.
Document Management
3 acknowledgements pending
Training & Qualifications
1 qualification expires soon
Projects & Actions
2 open actions
Clear responsibilities
Individual access rights
Automatic notifications
When structure, connections and people work together, quality management emerges that does more than document processes - it works in everyday practice.
qmBase Story 01
Before the audit
"Anything missing for the ISO audit next week?"
"A table at La Tavola, 1 PM. Four people."
"Already taken care of."
"Then we're done."
Less audit preparation. More peace of mind.
CONNECTED QUALITY MANAGEMENT
All connections.One quality management system.
qmBase quality management software connects audits, documents, actions, risks, and responsibilities in one integrated system.
Connected quality management system across document, audit, risk and action
Audit
Incoming goods process audit
ISO 9001Procurement
Owner
Andreas Schmidt
Date
Nov 12, 2024
Document
Procurement process
ISO 9001QMH 7.4Process document
Owner
Thomas Mueller
Next review
Nov 14, 2024
Risk
Supply chain stability
ISO 9001Procurement
Owner
Anna Schneider
Next assessment
Nov 20, 2024
Action
Evaluate suppliers
ISO 9001SuppliersPreventive action
Owner
Thomas Mueller
Due
Nov 25, 2024
Contextual intelligence
Audits, risks, documents, and actions stay connected. Decisions come from context, not from isolated lists.
Role-based work
Responsible people see exactly the tasks, approvals and escalations that are relevant to their area.
Audit-ready on demand
Evidence, status, and histories are maintained continuously, so your management system is ready before the audit begins.
Connected quality management
Ready for a real quality operating system?
Isolated Excel files, documents, and point solutions become a connected quality management system that brings responsibilities, evidence, and operational decisions together.
MODULAR QUALITY MANAGEMENT SOFTWARE
All key areas of your quality management in one place
With the modular qmBase apps, you manage documents, processes, audits, actions, risks, training and complaints centrally. Related information stays connected instead of being spread across isolated folders, Excel files and point solutions.
Audit Management
Manage audits and track findings with clear follow-up.
Document Management
Control documents centrally and keep compliance under control.
Training & Qualifications
Keep qualifications transparent and training status up to date.
Projects & Tasks
Turn findings into actions and make sure they are completed.
Risks & Opportunities
Identify risks and opportunities early and reduce their impact.
Claim Management
Track claims systematically and close them efficiently.
Standards and management systems
Quality management software for ISO 9001 and integrated management systems
The qmBase software helps you implement requirements from different standards and management systems in a structured way in daily operations. Documents, audits, actions, risks and training are clearly organized and can be linked in a traceable way.
- ISO 9001
- ISO 14001
- ISO 13485
- ISO 45001
- ISO 27001
- FSSC 22000
QMS software selection criteria
What should you consider when choosing quality management software?
The right QMS software should fit your requirements – today and in the future. What matters is not only which features it offers, but how well they work together in day-to-day operations.
QMS software selection check
Which quality management software is right for you?
Selection criteria
- Functionality
- Ease of use
- Adaptability
- Deployment
- Security & compliance
- Scalability
Functionality
Does the software cover all relevant quality management areas?
Consider not only the features you currently need, but also other quality management areas that may become relevant in the future.
Documents
Complaints
Actions
The six most important criteria when choosing quality management software
Functionality
Does the software centrally cover documents, processes, audits, risks, and actions?
Ease of use
Can quality management and specialist teams find their way around quickly and confidently?
Adaptability
Can roles, fields, and workflows be adapted to your organization?
Deployment
Do cloud or on-premises options meet your technical requirements?
Security & compliance
Are access, changes, and approvals managed in a traceable way?
Scalability
Can the software grow with new sites, teams, and requirements?
FAQ
Frequently asked questions about qmBase
Find answers to common questions about qmBase as quality management software - from implementation and data migration to ISO 9001, cloud and on-premises.
What types of companies is qmBase suitable for?
qmBase can be used across industries and is suitable for companies of many different sizes - from very small businesses to industrial companies with more than 1,000 employees. Thanks to its modular structure, qmBase can be adapted to the scope and requirements of your quality management system.
Does qmBase support ISO 9001 requirements?
Yes. qmBase helps you manage central ISO 9001 requirements in a traceable way, including documented information, responsibilities, internal audits, actions, risks, training and continual improvement.
Can I migrate existing documents and processes?
Yes. Existing Word documents and BPMN processes can be imported directly into qmBase. CSV imports are available for many other types of data. This lets you reuse existing content and move your quality management system into qmBase step by step.
How quickly can we get started with the qmBase software?
We usually provide your production system on the next business day after order confirmation. You can start with individual areas such as documents, actions or audits and then expand qmBase step by step. Our team supports you with setup and migration of existing structures.
Which areas of quality management can I map with qmBase?
qmBase covers all central areas of quality management, including document control, audit management, action management, risk management, complaint management, training and qualifications. The individual apps can be used independently and connected with each other.
Can I try qmBase quality management software for free?
Yes. You can try qmBase free of charge and without obligation for 14 days or book a personal demo. This lets you see directly how qmBase fits your quality management and your requirements.
Is qmBase available as a cloud and on-premises solution?
Yes. qmBase is available both as a cloud solution and on-premises. In the cloud, qmBase is operated for you and ready to use right away. Alternatively, you can run qmBase in your own IT infrastructure. This lets you choose the operating model that fits your company's requirements.
Customer stories
How companies use qmBase in daily work
Discover how companies use qmBase quality management software to structure their processes, connect information, and involve employees.
"qmBase makes our work much easier and brings quality management out of theory and into everyday practice."
Sven-Ove Wähling
Managing DirectorNetzlink Informationstechnik GmbH
"qmBase is our central hub for the entire management process. Linking all apps saves time, costs and resources."
Christian Weidling
Managing DirectorWeidling GmbH
"The benefits of qmBase are immense because quality-relevant areas are connected in a meaningful way."
Dr. Richard Fechner
Managing DirectorWEERULIN GmbH
14-day free trial
Personal support
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Quality management that works.
qmBase quality management software connects information, creates clear responsibilities, and simplifies your team's daily work.