Confusing folder structures
Documents are spread across drives, emails and various tools. Employees cannot reliably find what they need.
ISO 9001 Quality Management Software
Quality management software for real control over QM.No Excel. No chaos.
Clear structures, connected information and defined responsibilities - quality management software for companies that want a real management system.
More than 300 companies already trust qmBase
Companies that already trust qmBase
The challenge
Quality management between files, folders and Excel.
Documents and important information are scattered across chaotic folders, countless spreadsheets and emails. Versions, responsibilities and connections are hard to trace. That makes quality management unnecessarily complex.
Missing connections
Important links between documents, processes, audits, actions and responsibilities are missing.
Classic filing systems
What good quality management is built on
Structure. Connections. People.
Good quality management is not created by documents alone.It emerges when information is structured, connected and reaches the right people.
01 Structure
Modular apps. Connected by shared structures.
Documents, audits, actions and complaints each have their place in dedicated apps. Shared tags create order and make information easy to find across app boundaries.
Structure creates order.
New
Document management
ISO 9001ProductionProcess
Order processing
JBJulia Becker1.0.2
Projects & actions
ISO 9001Improvement
Status
Open
Owner
Julia Becker
Due
Oct. 31
Update inspection instruction
Audit management
ISO 9001Development
Status
Planned
Owner
Felix Brandt
Date
Oct. 15
Internal development audit
Audit checklist
02 Connections
Information that works together.
Documents, actions, audits and risks do not sit next to each other in isolation. In qmBase, related information can be linked directly, so connections stay visible and traceable.
Connections create understanding.
Order processing.bpmn
JBJulia Becker1.0.2Sept. 11, 2026
ISO 9001ProductionImprovement
Status
Open→✓
Owner
JBJulia Becker
Due
Oct. 31
Update work instruction for quality inspection #18
Description
The work instruction for quality inspection is updated to match the current production process. Inspection steps, responsibilities and required evidence are defined clearly and then published.
ISO 9001Production
Status
Open→✓
Owner
MMMark Miller
Internal Audit Production #7
Description
The internal production audit checks whether defined manufacturing processes are followed, documented and implemented effectively.
Category
Internal Audit
Time
Planned:15.10.2026
03 People
Quality management that reaches the right people.
Documents, actions and training reach the people they are relevant to. Clear responsibilities, suitable access rights and automatic notifications help everyone stay involved.
People make the system effective.
Good morning, Martin.
Document Management
3 acknowledgements pending
Training & Qualifications
1 qualification expires soon
Projects & Actions
2 open actions
Clear responsibilities
Individual access rights
Automatic notifications
When structure, connections and people work together, quality management emerges that does more than document processes - it works in everyday practice.
qmBase Story 01
Before the audit
"Anything missing for the ISO audit next week?"
"A table at La Tavola, 1 PM. Four people."
"Already taken care of."
"Then we're done."
Less audit preparation. More peace of mind.
OPERATIONAL EXCELLENCE
All connections.One system.
qmBase turns isolated QM processes into a connected operating system where audits, documents, actions, risks and responsibilities work together visibly.
Connected quality management system across document, audit, risk and action
Audit
Incoming goods process audit
ISO 9001Procurement
Owner
Andreas Schmidt
Date
Nov 12, 2024
Document
Procurement process
ISO 9001QMH 7.4Process document
Owner
Thomas Mueller
Next review
Nov 14, 2024
Risk
Supply chain stability
ISO 9001Procurement
Owner
Anna Schneider
Next assessment
Nov 20, 2024
Action
Evaluate suppliers
ISO 9001SuppliersPreventive action
Owner
Thomas Mueller
Due
Nov 25, 2024
Contextual intelligence
Audits, risks, documents, and actions stay connected. Decisions come from context, not from isolated lists.
Role-based work
Responsible people see exactly the tasks, approvals and escalations that are relevant to their area.
Audit-ready on demand
Evidence, status, and histories are maintained continuously, so your management system is ready before the audit begins.
Connected quality management
Ready for a real quality operating system?
Isolated Excel files, documents, and point solutions become a connected quality management system that brings responsibilities, evidence, and operational decisions together.
THE QMBASE TOOLKIT
All key areas of your quality management in one place
Documents, processes, audits, actions, risks, training and responsibilities work together seamlessly in qmBase instead of disappearing into isolated folders, Excel files and point solutions.
Audit Management
Manage audits and track findings with clear follow-up.
Document Management
Control documents centrally and keep compliance under control.
Training & Qualifications
Keep qualifications transparent and training status up to date.
Projects & Tasks
Turn findings into actions and make sure they are completed.
Risks & Opportunities
Identify risks and opportunities early and reduce their impact.
Claim Management
Track claims systematically and close them efficiently.
Standards and management systems
Quality management software for ISO 9001 and integrated management systems
qmBase helps you implement requirements from different standards and management systems in a structured way in daily operations. Documents, audits, actions, risks and training are clearly organized and can be linked in a traceable way.
- ISO 9001
- ISO 14001
- ISO 13485
- ISO 45001
- ISO 27001
- FSSC 22000
FAQ
Frequently asked questions about qmBase
Find answers to common questions about qmBase as quality management software - from implementation and data migration to ISO 9001, cloud and on-premises.
What types of companies is qmBase suitable for?
qmBase can be used across industries and is suitable for companies of many different sizes - from very small businesses to industrial companies with more than 1,000 employees. Thanks to its modular structure, qmBase can be adapted to the scope and requirements of your quality management system.
Does qmBase support ISO 9001 requirements?
Yes. qmBase helps you manage central ISO 9001 requirements in a traceable way, including documented information, responsibilities, internal audits, actions, risks, training and continual improvement.
Can I migrate existing documents and processes?
Yes. Existing Word documents and BPMN processes can be imported directly into qmBase. CSV imports are available for many other types of data. This lets you reuse existing content and move your quality management system into qmBase step by step.
How quickly can we get started with qmBase?
We usually provide your production system on the next business day after order confirmation. You can start with individual areas such as documents, actions or audits and then expand qmBase step by step. Our team supports you with setup and migration of existing structures.
Which areas of quality management can I map with qmBase?
qmBase covers all central areas of quality management, including document control, audit management, action management, risk management, complaint management, training and qualifications. The individual apps can be used independently and connected with each other.
Can I try qmBase for free?
Yes. You can try qmBase free of charge and without obligation for 14 days or book a personal demo. This lets you see directly how qmBase fits your quality management and your requirements.
Is qmBase available as a cloud and on-premises solution?
Yes. qmBase is available both as a cloud solution and on-premises. In the cloud, qmBase is operated for you and ready to use right away. Alternatively, you can run qmBase in your own IT infrastructure. This lets you choose the operating model that fits your company's requirements.
Customer stories
How companies use qmBase in daily work
"qmBase makes our work much easier and brings quality management out of theory and into everyday practice."
Sven-Ove Wähling
Managing DirectorNetzlink Informationstechnik GmbH
"qmBase is our central hub for the entire management process. Linking all apps saves time, costs and resources."
Christian Weidling
Managing DirectorWeidling GmbH
"The benefits of qmBase are immense because quality-relevant areas are connected in a meaningful way."
Dr. Richard Fechner
Managing DirectorWEERULIN GmbH
14-day free trial
Personal support
EU cloud hosting
Quality management that works.
Connected information, clear responsibilities and quality management that works in everyday operations.