Main problem
Roles and responsibilities remain unclear
When roles only live in documents, emails or individual minds, teams do not know who is responsible for what in everyday quality management.
Employees in quality management
Manage employees, roles and organization charts centrally
Manage employees, roles and organizational structures in one central place. Maintained employee data becomes an up-to-date organization chart and a clear foundation for your quality management system.
Organizational clarity
Unclear roles weaken every management system
Quality management needs more than good documents. It needs a clear organizational foundation: who belongs where, which role does a person hold and which responsibilities follow from it?
Organization charts are maintained manually
Many organization charts are created in PowerPoint or Excel. When a position, department or reporting line changes, the same information has to be updated in several places.
Employee data is separated from the QMS
People, roles and responsibilities sit next to actions, audits and documents instead of inside the management system. The organizational foundation is missing.
Employee app with a QMS focus
One central view of employees, roles and structure
qmBase connects employee information with roles, responsibilities and organizational structure. This creates a reliable foundation for a quality management system that teams understand in daily work.
Manage
Manage employees centrally
People, positions, departments and managers in one place
Assign
Make roles visible
Connect QMS roles and responsibilities directly with employees
Structure
Generate the organization chart automatically
Build the organizational structure from maintained employee data
Organize
Map departments and teams
Structure departments, locations or teams in a traceable way
Clarify
Clarify responsibilities
Keep responsible people and roles findable in the QMS context
Connect
Create QMS context
Use employees as reference points for actions, audits and documents
Supporting system context
Employees stay connected to the QMS
This app focuses on employees, roles and the organization chart. At the same time, this information can be used wherever responsibility appears in the management system.
The organization becomes traceable
Employees, roles, positions and managers form one shared structure instead of several parallel lists.
Employees stay connected to the QMS
When responsibility appears in actions, audits or documents, it can be linked directly to the right people.
Employee
Role
Department
Organization chart
Responsible
Action
Participant
Audit
Document
Training
Employee profile with roles & responsibilities
One person. Multiple roles. Clear responsibilities.
One employee can hold several roles in the organization. qmBase shows which role belongs to which organizational context, who the person reports to and whether employee responsibility follows from it.
One person, multiple roles
Employees can hold different roles, each with its own organizational context.
Roles with responsibilities and requirements
Roles provide the basis for qualifications and training requirements across the system.
Make reporting lines and subordinate roles visible
Each role shows who the person reports to and which roles or employees sit underneath it.
MS
M. Schneider
Manufacturing / Production
Production ManagerOccupational Safety Officer
Production Manager
Manufacturing / Production
Manager
R. Keller
Managing Director
Subordinate role
Production Employee
assigned directly to the Production Manager role
Occupational Safety Officer
Occupational Safety
Manager
L. Düsentrieb
Head of Occupational Safety
Employee responsibility
No direct employees
Make responsibilities visible
See how qmBase connects employees, roles and organization charts into a clear organizational foundation for your quality management.