Main problem
Tasks, positions and qualifications are disconnected
Positions live in the org chart, tasks in job descriptions and qualifications in training lists. This makes it hard to see which requirements actually belong to a position.
Training & qualification management
Make qualifications visible. And training needs plannable.
Connect positions, tasks and qualifications and automatically identify who needs training before evidence is missing or qualifications expire.
The challenge
Who can do what? And who is allowed to do what?
Qualifications only help when it is clear which task they come from and which position requires them. This connection is missing in many Excel lists and training folders.
Training needs are identified too late
Often it only becomes visible shortly before an audit that a required qualification is missing, evidence is expiring or a task can no longer be performed in line with requirements.
Evidence is hard to find
Qualifications sit in Excel, while the related PDFs are stored in personnel folders, emails or file shares. During the audit, the search for the right evidence begins.
Qualification profile
Track qualifications for each employee
In the employee profile, you can see which qualifications are in place, which requirements are still open and which evidence belongs to that person.
Employees
See qualification status
Employees and qualification status in one overview
Requirements
Define requirements
Set qualification requirements for positions and tasks
Training need
Identify gaps
Recognize missing qualifications and training needs
Evidence
Find certificates faster
Store certificates and evidence directly with the qualification
Connected instead of isolated
Positions, tasks and qualifications form a requirement profile
Positions come from the employee app. In Training & Qualifications, tasks are assigned to them. For each task, qmBase defines which qualifications are required.
Qualification requirements emerge from tasks
Positions and tasks are not the main benefit by themselves. They provide the basis for deriving qualifications cleanly and traceably.
Audit-ready instead of loosely documented
During audits, it is traceable why a qualification is required: it belongs to a task, and that task belongs to a position.
Requirement
Employee
Task
Position
required
Task
Qualification
Evidence
Training
Evidence
qmBase Story 11
The Finding
"Well solved. You do not see that often."
Good QM is not recognized by the certificate.
Derive requirements
From positions to qualification requirements
Tasks and qualifications turn position descriptions into complete requirement profiles. This creates the basis for automatically identifying training needs.
Define tasks for each position
Tasks are the basis for qualification requirements. They show what employees do in their position and complete the position into a job description.
Set qualifications for each task
Qualifications are defined for each task and complete the position into a full requirement profile.
Requirement profile successfully defined
Position
Machine operator
Task
Set up and operate machine
Required qualifications
Machine operation
unlimited
Occupational safety
12 months30 days
Task
Follow and document inspection plan
Required qualifications
Inspection plan training
24 months60 days
Automatically compare requirements
Identify training needs before qualifications expire
The requirement profile of a position is compared with the employee's existing qualifications. This shows which evidence is valid, which qualifications are missing and where training is needed.
Compare requirements automatically
The position's requirement profile is automatically compared with the employee's qualifications.
Recognize missing requirements
Missing or expiring qualifications become visible directly.
LG
Employee
Lena Gray
Position: Machine operator
fulfilled
Machine operation
unlimitedevidence available
fulfilled
Occupational safety
valid for 8 more months30 days before
missing
Inspection plan training
training required
Conduct training
Automatically update employee profiles through training
When multiple employees have the same training need, the training can be planned together. After completion, the corresponding qualification is automatically stored for all participants.
Train several participants together
Training needs do not have to be handled individually for every employee.
Apply qualification automatically
After training, the qualification including evidence becomes visible in the employee profile.
Training
Inspection plan training
Qualification for machine operators
Participant list by qualification need
4 employees with the same qualification gap
Lena GrayProfile updated
attended
Max KrugerProfile updated
attended
Paula Newman
not attended
Tom WeberProfile updated
attended
Make qualifications visible. And training needs plannable.
Identify early which qualifications are missing, which evidence is expiring and where training needs emerge.