As different as professions are, they all have one thing in common: we need each other. For successful and coordinated cooperation, you have to mesh like cogs and support each other. No matter what profession you have: People rely on you and depend on you. Your goal is to do your job carefully and conscientiously.
You need to meet customer demands and regulations while still working efficiently to provide the best support to your customers. This can become a challenge. On top of that, unfortunately, there is a huge mountain of documentation. This, of course, includes quality management.
No more searching forever for the right document. With qmBase you revolutionize your document management.
Stay away from Word and Excel
The great art of quality management is to file all information and documents in such a way that you and your employees can find them again right away.
However, this quickly ends up with a chaos of countless folders and countless documents. In view of the long waiting times, it is in your interest and that of your customers to make this documentation as time-saving as possible.
Documentation that makes your work more difficult becomes a hurdle. Action must be taken to ensure that this does not become a breeding ground for carelessness or errors. So how can this documentation be made as easy as possible? Here are five reasons why you should not try to build efficient documentation with existing on-board tools (Explorer, Microsoft Word, Microsoft Excel).
This is why it is worth investing in a professional quality management tool:
1. Efficiency dies in folder structures - Learn from social media!
The search for the right document costs time, nerves and efficiency.
Let's take a look at social media. Billions of posts are managed without a single folder. The secret is keywords, or hashtags. With keywords, posts are simply assigned to any topic as needed. To find posts, keywords can be combined in any way to narrow down search results.
Many QM tools offer exactly these keywords for your documents as well. If needed, keywords and folders can also be combined, the best of both worlds!
Learn from social media!
2. Only for numbers - Excel truly is only for numbers!
The information and relationships that need to be documented in quality management systems are too complex to be captured in a two-dimensional table. The result is a colorful hodgepodge of Excel tables and the chaos already described above.
Such data can only be stored efficiently in databases. Appropriate QM tools not only provide you with these necessary databases, but also with appealing and intuitive user interfaces.
Excel truly is only for numbers!
3. Your are not alone -Think about your fellow human beings!
You may actually succeed in setting up a structure with on-board means that you can manage well. The problem is that your employees, colleagues and successors also have to work with the system. There's a good chance that they won't find the structure as intuitive as you do. If you want to take the pressure off your employees and colleagues, you need a system that everyone can understand right away. You are a team, every step of the way.
Think about your fellow human beings!
4. Don't reinvent the wheel - leverage the work of others
A QM system requires the storage of super complex information - the extent of which is often not foreseeable at first glance. You want a well-thought-out system? Benefit from the thousands and thousands of hours of work that developers have put into recognized QM tools. This leaves you more time to take care of your patients.
Don't reinvent the wheel!
5. You can't do it alone - Binding communication is everything
A quality management system is not a one-man show, but always requires the entire company. Communication and coordination are therefore essential; you and your customers must be able to rely on instructions being implemented correctly. The existing on-board tools do not relieve you of these tasks. Use the support of professional QM tools, so that no one can subsequently excuse themselves with ignorance.
Create binding communication!
What do you think about it? Does it make sense for you to try out a QM tool?
If you also want to be one of our satisfied customers, then arrange a demo of our software today. qmBase offers you a company-internal platform that helps you to organize yourself and your company better.
Share this Post